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Privacy Policy
The Privacy Act protects personal privacy by establishing rules for collecting,
using and archiving information. People are now able to access information that
organisations hold on them and correct it if it is wrong. Individuals who feel
their privacy has been invaded can lodge a complaint and expect action to be
taken to resolve the situation.
This legislation does not try to prevent the collecting of information, it merely aims
to make organisations more transparent about why they are collecting information and
what they are doing with it.
Tea Tree Gully Swimming Club Privacy Statement
Tea Tree Gully Swimming Club Inc. (TTGSC) routinely collects personal information about
its members.
This Privacy Statement is intended to inform the community, including in particular
those whose personal information we hold, of our approach to collecting, using and
protecting your personal information.
TTGSC considers that protecting your personal information is important and
the Club takes your right to privacy seriously.
Collection
TTGSC collects personal information about you only in order to provide its services
to you. TTGSC may collect personal information such as your name, address, gender, date of birth,
contact details, size, availability and your passport details.
The full details of the personal information TTGSC collects can be found in the questions that
the Club asks and in the forms you have completed during your involvement with the Club or
with Swimming SA.
Collection from Third Parties
In some situations TTGSC may need to collect personal information about you from a third
party such as your previous club or Swimming SA.
If TTGSC needs to collect personal information about you from any other third party not mentioned in
this statement TTGSC will first endeavour to obtain your consent. If that is
not possible we will only obtain it from a third party if that is necessary for us to do
our job or comply with laws or regulations. In any event, TTGSC will inform
you and will use it only in accordance with our Privacy Statement.
Purpose
TTGSC collects only the personal information about you that it needs in order
to provide you with its services and opportunities. If you do not provide the
personal information that TTGSC seeks, the services and opportunities
available to you from TTGSC may be limited.
Storage
Subject to the disclosure provisions in this statement, all of the personal information
held by TTGSC about you is held on a password protected database or in
files at the offices or facilities of the TTGSC or its committee members.
Only TTGSC committee members may access your personal information and even then
only for one of the purposes in this Privacy Statement.
Once TTGSC no longer has a need for your personal information we will either destroy
or de-identity it.
Use
TTGSC may use your personal information in order to manage and administer the services
it provides to you including to process your application for membership forms,
your participation forms, to ensure your welfare or well being
and to ensure that the Club's internal operations are running smoothly including
any reporting or legal requirements it may be required to fulfil.
Disclosure to Third Parties
From time to time, TTGSC may disclose your personal information to certain third parties.
If TTGSC does this it requires the recipients to protect your personal information in the
same way and to the same high standards that the Club does.
The types of organisations to which Swimming SA may disclose your personal information include:
- Swimming SA for the purposes of swimmer registration and accreditation and for the administration of the sport in South Australia
- Other swimming clubs for the purposes of registration for swimming carnivals and events, or for travel and accommodation associated with these events
- Other swimming clubs when you transfer between clubs
- Disciplinary bodies and investigative bodies
- Government agencies (as part of our regulatory or statutory obligation)
TTGSC may also disclose your personal information including your personal profile, photographs of you
and your results to the media, in our newsletter and on our Internet site for public viewing. However,
should the Club wish to do so, it will first ask your permission.
Prohibited Person Police Check
TTGSC may require a prohibited persons and/or police check to be undertaken on your behalf
and will collect the results of such a check. The costs associated with such a check will be
borne by the Club.
The results from this check may be disclosed to Swimming SA
for their records.
Access
You can request access to the personal information that TTGSC holds about you and you may ask
TTGSC at any time to correct it where you believe it is incorrect or out of date.
There will be no fee for accessing your personal information. To access personal information
that TTGSC holds about you, or to obtain more information about your rights or
TTGSC's Privacy Statement, please contact the TTGSC Secretary at:
The Privacy Officer
Tea Tree Gully Swimming Club
28 Judith Avenue
HOLDEN HILL SA 5088
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